Department of Human Services

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Port Pirie Community Lead Abatement Grant 2022–2023 Funding Guidelines

    The Department of Human Services

    The Department of Human Services develops policy and delivers programs and services that strengthen communities and enable South Australians to actively participate in community life, supporting our purpose of “Making a difference so South Australia thrives.”

    About Port Pirie Community Lead Abatement Grant 2022–2023

    The Port Pirie Community Lead Abatement Grant 2022-2023 is an initiative of the Targeted Lead Abatement Program (TLAP), delivered in partnership with the Department of Human Services’ Grants SA funding program.

    TLAP was developed to assess current and potential future community lead exposure reduction strategies and progress those likely to have the greatest impact on reducing children’s blood lead levels.

    Whilst improving community amenity, the funding focus of the Port Pirie Community Lead Abatement Grant 2022-2023 is linked to the Targeted Lead Abatement Program priorities of:

    • Reducing the exposure of children and the wider community to dust and soil that may contain lead,
    • Improve education and awareness on the importance of greening and other dust management initiatives.

    Funding details

    A total of $100,000 is available in this round, and eligible organisations can apply for single grants of up to $10,000, for projects that align with the priorities listed above.

    Grant funding can be used to deliver initiatives that control dust movement from community facilities by covering or sealing exposed areas. This could be achieved through:

    • Greening or sealing outdoor areas of community facilities
    • Greening or sealing publicly accessible spaces, managed, or owned by the applicant organisations
    • purchasing equipment, supplies (such as mulches) or infrastructure to assist in the delivery of the dust management project
    • local community education, engagement or awareness activities and initiatives that reduce dust and promote local education and awareness of the benefits of greening (for example, through plantings).

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    Lead-safe

    All projects should be undertaken in a lead-safe way and comply with guidelines from SA Health - Lead-aware in the workplace - SA Health (PDF 341KB)

    Applications

    Any eligible organisation or sponsored organisation can be funded for a maximum of one Port Pirie Community Lead Abatement Grant 2022-2023.

    There is no limit to the number of times an eligible organisation can sponsor other organisations with not-for-profit objectives, who cannot apply in their own right.

    To apply you must

    • read and understand these guidelines and the application requirements
    • register and complete the online application form for funding via the SmartyGrants online portal.
    • be an authorised signatory for the organisation (that is, Chief Executive, President, Chairperson, Treasurer, Secretary)
    • provide all information requested, including quotes or evidence of costs for all budget items
    • address all eligibility and assessment criteria.

    Opening and closing dates

    This round is open between 12 December 2022 and 9 March 2023.

    Before starting your application

    Before starting your application, please read the following information about application requirements for this funding.

    Key information, explaining the application process, grant assessment processes and contractual obligations are outlined in this page.

    Enquiries and feedback

    If you have any questions about applying for a grant through Grants SA or wish to obtain support or feedback on an application, please contact:

    Steven Mitchell
    Phone 8413 8173
    Email steven.mitchell2@sa.gov.au

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    Requirements

    Eligible Applicants

    Organisations applying for grants must:

    • have not-for-profit objectives
    • be community-based
    • be currently operating within South Australia for at least 12- months, delivering services or support to the Port Pirie community.

    AND be either:

    • a legal entity — that is, the entity with legal responsibility for a grant, which must be capable by law of entering into an agreement, or
    • a sponsored entity (if applying through a legal entity). That is, an organisation that requires a legal entity to sponsor a grant application. A sponsored entity must be authorised by a legal entity to apply and be sponsored for funding through that legal entity. A sponsored entity is not capable of entering into an agreement in its own right.

    A legal entity

    • must be incorporated under the Associations Incorporation Act 1985, or the Aboriginal Councils and Associations Act 1976, or have evidence of a comparable legal status, such as Australian Public Company limited by guarantee.

    OR

    • be a council under the Local Government Act 1999, to act as a sponsor

    AND

    • be currently registered with a valid and eligible Australian Business Number (ABN)
    • have an Australian bank account in the name of the legal entity
    • agree to the terms and conditions of the grant agreement.

    AND, if sponsoring an organisation

    • ensure the sponsored entity has not-for-profit objectives, and
    • agree to accept legal and financial responsibility for the grant.

    Sponsored organisations

    Organisations that are not incorporated and/or do not have an ABN, can apply if they meet all other eligibility criteria and are able to secure an eligible organisation to act as their sponsor (auspice) for the project.

    The sponsoring organisation is then responsible for submitting the application online and entering into the grant agreement. Sponsoring organisations will receive the funding and be responsible for acquitting the funding.

    Legal entities cannot be sponsored by other eligible organisations.

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    Ineligible Applicants

    Applications will not be accepted from organisations or sponsored organisations that:

    • Have any outstanding contractual or financial obligations (including reports, acquittals, unpaid invoices) for any funded Department of Human Services projects/programs
    • Have licensed gaming machines in their facilities or hold a gaming machine license
    • Are educational institutions, for example, schools, universities, colleges
    • Are trusts (excluding fixed trusts), individuals, sole traders, or organisations applying on behalf of an individual
    • Are for-profit organisations or private companies
    • Are Commonwealth or State Departments or agencies (Local Government Agencies can only act as a sponsor for community organisations).

    This grant can only award funds to community-based, not-for-profit organisations which are either incorporated or can show evidence of a comparable legal status. This is to ensure funding is provided to organisations who are the intended recipients of the Charitable and Social Welfare Fund.

    Eligible Applications

    Grant funding can be used for improving a publicly accessible space to reduce the generation of dust, including purchasing related resources, supplies or infrastructure. For example:

    • greening around outdoor seating areas and playgrounds
    • reduction in exposed soil accessible to children. (Not including standard operational upgrades or maintenance that would be considered part of the organisation’s or landlord’s remit.)
    • general greening on sites to reduce dust generation and enhance the area
    • covering of exposure soil areas with soft fall, etc.

    Ineligible Applications

    • Core (normal) operating costs of applicant organisations, that is: staffing, rent, insurances, utilities, internet, phone, and video conferencing.
    • Areas of responsibility of other Federal, State or Local Government Departments including Sport and Recreation, Health, Tourism, Arts, Environment and Education.
    • Funding for items, services, or resources already paid for or purchased.
    • Development of sport and recreational activities. Applications must demonstrate charitable outcomes and benefit to the broader community beyond the general sporting activities of a club.
    • Prizes, awards, gifts, trophies, sponsorships, scholarships, donations, reimbursements, uniforms.
    • DHS Screening or Police checks.
    • Purchase or lease of buildings, land, or vehicles or leasing of IT equipment.
    • First Aid, PPE (Except PPE for lead safe practices during the project) or Emergency equipment including defibrillators.
    • Grants writer, auspice, audit fees, research projects, feasibility studies.
    • Projects outside the town boundary of Port Pirie.

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    Unlikely to be Funded

    The following items are unlikely to be funded:

    • Marketing and promotion specific to organisation’s existing services
    • Training for paid staff
    • Contingency costs – over 10% of grants request

    If in doubt, please phone Steven Mitchell on 8413 8173 or email steven.mitchell2@sa.gov.au

    Project Budget

    The submitted budget must clearly demonstrate the items the Grants SA funds will support if the application is successful. The budget must also include other sources of income for the project including other grants, government or organisational support or support in-kind.

    The budget must be realistic and include quotes for items which are eligible as per these guidelines.

    The budget assists the Assessment Panel in understanding the size and scope of the project and how the funds will achieve immediate benefit to the community as outlined in the proposal.

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    Project Information

    The project description needs to contain key information to assist the assessment panel evaluate the application against the key criteria of:

    Community Engagement and Benefit:

    • Do young children attend the site in question?
    • How will you engage with the wider community?
    • What benefit to the community members are you aiming to achieve?
    • How will you know the project has been successful?

    Link to the Targeted Lead Abatement Program objectives:

    • How will the project provide an effective dust movement control?
    • How will exposure to soil and dust be reduced?
    • How will the project be delivered and by when?

    Value for money:

    • How will the funds be spent?
    • Are the quotes included realistic for the activity proposed?

    These questions assist assessors to establish the need and merit of the proposal against other applications. The questions also help assessors establish if the community/organisation has the leadership capability, skills, and resources to deliver the desired outcomes.

    Please note that there may not be enough funds to support all applications submitted.

    Please ensure all attachments are included at the time of submission. Applications will be assessed on the documentation provided at the time of submission.

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    Application Assessment

    Applications are screened for eligibility to check that:

    • the applicant organisation is eligible to apply and has no outstanding commitments to the Department for Human Services
    • the application is completed in full and all required attachments are included (for example, quotes for budget items).

    Assessment Criteria

    Applications will be assessed by a merit-based assessment process using the criteria outlined below.

    Community engagement and benefit (30%)

    How will the community be engaged in this project and what will the immediate and positive impact or benefit be?

    Linking to Targeted Lead Abatement Program objectives (40%)

    How does the application clearly demonstrate an effective dust movement control, and reduction in exposure to soil and dust? When will the project be completed?

    Value for money (30%)

    The value for money given the number of local community people involved and the community facility being controlled from dust movement. Applications must contain reasonable and realistic costs as outlined in attached quotes.

    About the Assessment Panel

    The Assessment Panel assesses each application against the Assessment Criteria and the extent to which they are addressed. The Assessment panel will include a mix of State Government officers and representatives from the Targeted Lead Abatement Program (TLAP), the Port Pirie Regional Council and external Peers with relevant specialist expertise.

    The information included in your application is confidential, with staff and assessment panels bound by DHS policies and procedures.

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    Outcome Notification

    All applicants will be notified of the outcome of their application by email.

    Unsuccessful applications

    Unsuccessful applicants are encouraged to contact Steven Mitchell for feedback on their application.

    Phone 8413 8173
    Email steven.mitchell2@sa.gov.au

    Successful applications

    If your application is successful, you will receive an agreement detailing the terms and conditions of the funding provided. All applicants will be required to sign this agreement and comply with all conditions, which include requirements to:

    • submit an online final report accounting for how the funding is spent (financial acquittal), including copies of all receipts for all purchases relating to the original application submitted
    • measure and report on the outcomes from the funded project (project evaluation)
    • have public liability insurance — a minimum of $1 million or as required in your agreement
    • appropriately acknowledge the State Government of South Australia as a funding source for the project.

    Payment will be made in accordance with the terms and conditions of the funding agreement.

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    Reporting Requirements

    On completion of the project, you are required to sign a declaration confirming the allocated funds were spent in accordance with terms of the agreement.

    Copies of all receipts of purchases funded through this grant, must be submitted as part of the acquittal process.

    The acquittal report is completed online via the SmartyGrants portal. Once grant funds have been paid to the organisation, the registered user (person who submitted the application), will receive a link to the online portal.

    A short summary about the difference the project made, including a description of what you learned from implementing the project is also required as part of the acquittal process.

    Information required for reporting purposes

    What did you do?

    • How did this funding control dust movement and reduce soil and dust exposure?
    • How did this funding raise community education/engagement/awareness?

    What is the outcome your project achieved?

    • What difference did the project make to the community?
    • Is the community more informed/engaged/aware of the importance of controlling dust movement?

    What did you learn and what would you do differently?

    • Describe any learnings from the project or your organisation’s experience during the project.

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    Communicating changes to Grants SA

    You must inform Grants SA if anything is likely to affect the spending of the grant in accordance with the agreement.

    You must also seek approval to vary the original contract from Grants SA. This includes any changes to purchases (including change of supplier), timeframes and business activities, particularly if they affect the ability to complete the activities stated in the grant.

    You must also inform us, via email of any changes to your:

    • organisation name and nominated contact details of key contacts of proposal
    • addresses including emails
    • bank account details.

    DHS Acknowledgement in publicity material

    The State Government of South Australia may be appropriately acknowledged as a funding source for the project. You must not make, or permit to be made, a public announcement or media release about any aspect of the grant agreement without first giving reasonable notice, in writing, together with a summary of the proposed public announcement or copy of the media release, to the Minister through Grants SA staff.

    Links to Policy

    Grants SA links to the objectives, principles and recommendations in South Australian Government strategies and policies.

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    Page last updated : 18 Jan 2023

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